The Town of Ladysmith Parks, Recreation & Culture department hosts special events throughout the year in our facilities, parks and fields. We look forward to welcoming the community once again to participate in special events.

SPECIAL EVENT REQUIREMENTS

A Special Event Permit is required for any proposed event that is to be held at a Town of Ladysmith facility that falls into any of the following categories:

  • is open to the public;
  • is being hosted by a club, organization or business.
Please contact the Parks, Recreation & Culture office for more information on holding a special event in Ladysmith: 
HOW TO SUBMIT A SPECIAL EVENT PERMIT APPLICATION: 

Prior to the application process, please read through the Special Events Bylaw No. 2196, then determine space availability by submitting a Facility Rental Request.

You can submit a Special Event Permit Application by email at bookings@ladysmith.ca or in person at Frank Jameson Community Centre 810 - 6th Ave, Ladysmith.

Once received, Town staff will:

  • Review your application to ensure there are no conflicts with other groups, events or closures/maintenance, and to determine suitability of your event at the space.
  • On review, Town staff will be in touch;
  • If approved, a special event permit will be issued.
ADDITIONAL INFORMATION

To avoid disappointment, please contact the Parks, Recreation & Culture department early for advice on the required application submission lead time.  A minimum of 30 days is required for smaller events and no less than 90 days for larger, more complicated events.

A security deposit is required.

Events involving a temporary street closure require approval from the Town’s Corporate Services Department. Please email info@ladysmith.ca for information or complete a Sign and Street Closure Permit Application. This form also provides organizations the opportunity to request advertising space in the Town’s sign stations.

INSURANCE

The Licensee will provide evidence of liability insurance at least fifteen (15) days prior to the events for Small Events and thirty (30) days for Medium, Large and Extraordinary Events with no less than two million dollars ($2,000,000.00) commercial general liability insurance against third party claims for bodily injury, death, property and loss of use, naming the Town of Ladysmith as an additional insurer for special events.  If the Director is of the opinion that the nature of the proposed Special Event creates an unusual risk of bodily injury, death or property damage, third party liability insurance of not less than $5,000,000 (five million) may be required.

Any Permits that include the consumption or sale of alcohol will require Third Party Liability insurance of not less than $5,000,000 (five million) and Liquor Host Liquor Liability Insurance of not less than $5,000,000 (five million).


Insurance can be obtained through any insurance agent.

The Town reserves the right to cancel an event if a certificate of insurance is not received before the event date.

Check out events in Ladysmith